Best Visitor Management System
The visitor management system is a computerized system used by businesses to register and track each visitor entering their facility. It is called visitor management software. A visitor management system’s effectiveness, security, and personalization improve the entire visitor experience. A visitor management system monitors who enters and exits your business. You can keep track of who a visitor is, what type of visitor they are when they arrive, and how frequently they come by. More so, visitor management helps you keep track of whatever the visit reason for the visitor may be. You can capture, save, and export visitor data for audits besides gathering all the information you require beforehand. Companies are switching from the traditional paper and pen sign-in sheet to a digital visitor management system, which may help them accomplish much more than they come to understand the value of visitor management systems. A visitor management system automates laborious, manual activities for your front desk and security employees, reducing their workload. This enables you to devote more time and effort to giving everyone on-site a fantastic workplace experience. With the top visitor management software, you can easily free up your staff.
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How does a Visitor management system work?
A digital visitor management system has the advantage of improving office efficiency and saving your team time. Adopting a visitor management system will streamline and automate your visitor sign-in procedure for both your visitors and your front desk administrators. However, in case of emergency, the visitor management needs an operator to manage the evacuation of staff and visitors.
A Visitor management system functions:
Welcome Your Guest
Your guest management system will send you the information you need through email and notification. This could include a map of your place of employment, a link to provide health verification information, or a list of specific location safety needs.
When a visitor arrives, they sign in
They can accomplish this on a tablet at your front desk or on an app on their phone using the QR code. They submit their name and contact information, take a picture, and sign documents when they arrive.
Greet your visitor
Awkward meeting room interactions are a thing of the past because the employee knows whom to greet in the foyer.
Covert security operations take place in the background
Your visitor management system will check visitors against block lists, watch lists, and incorrect IDs to ensure that everyone on site is allowed. It will also screen visitors, keep track of different visitor types, and connect to the enterprise’s physical security system.Â
The hosts are informed about their visitors
The visitor management system automatically alerts the employees about the visitor's arrival. This way, employees no longer need a person to inform them that their guest has arrived. That is because the touchless visitor management system will do it for them in real time.
Foodosti - Food Delivery Application
Foodosti is a food delivery startup in Kentucky that wanted to give restaurants and customers an inexpensive and smarter alternative to expensive apps like DoorDash and Uber Eats. We helped turn their idea into a real app with a driver bidding system, where riders set their own delivery prices. The app launched in Lexington, Kentucky, and quickly became a hit with both customers and delivery drivers.
Mr. Cod (Order Wave – Self-Ordering Kiosk)
Mr. Cod, a popular UK-based restaurant known for its fish and chips, faced challenges managing high customer volume and daily tax tracking. Linkitsoft introduced Order Wave, a self-service kiosk that simplified ordering, enabled custom order saving via phone login, and automated tax collection using a Black Box system. This solution streamlined operations, reduced order errors, and provided efficient daily reporting, significantly improving both customer experience and backend management.
BVEND - Smart Vending Machine Application​
BVEND, a school-focused vending operator, wanted to create a secure and cashless snacking experience for students. Traditional cash systems were inconvenient and hard to manage for both kids and parents. Linkitsoft built a custom web-based platform that used student ID cards for payments, enabled parental top-ups, and added gamified features for engagement. The system simplified management, boosted user satisfaction, and made vending fun, safe, and efficient for schools.
DONUT TRAP - Smart Donut Vending Application​
Donut Trap, a small donut and coffee business, faced challenges managing inventory, payments, and custom orders manually. Linkitsoft developed a responsive mobile app that automated inventory updates, streamlined payments, and enabled customers to place customized orders easily. The app also offered real-time tracking and remote management, reducing manual work and errors. With automation and a smooth digital experience, Donut Trap boosted efficiency and customer satisfaction while saving valuable time.
JTI - Modern Tourism Application
JTI, a tourism initiative in Malaysia, faced challenges as travelers struggled with scattered apps for booking, navigation, and recommendations. Linkitsoft developed a centralized mobile app that unified hotel bookings, attractions, transport, and personalized suggestions in one platform. The app also promoted local businesses through in-app advertising. This solution simplified trip planning, improved user experience, and boosted tourism engagement across Johor Bahru, making travel more connected and enjoyable.
Uvendtech - Smart User Centric Vending App
UvendTech, a Malaysian vending operator, struggled with pre-installed software that lacked local payment support, backend integration, and flexibility. Linkitsoft developed a custom vending platform tailored for Malaysia, adding e-wallet payments, Malay language support, and real-time data integration. A centralized dashboard enabled remote management and brand customization. This transformed UvendTech’s machines into a fully localized, scalable, and efficient system that improved operations and enhanced customer convenience nationwide.
Showdrop - Custom Vending Software
Showdrop, a marketing tech company, wanted to modernize product sampling in grocery stores. Traditional sampling methods were inefficient and hard to measure. Linkitsoft developed custom vending software with QR-based access, offline functionality, and real-time temperature monitoring. The branded interface made sampling interactive and engaging, while backend tracking ensured smooth operations. This solution transformed sampling into a smart, data-driven experience that enhanced brand visibility and customer engagement in retail spaces.
PrayOS Kiosk App - Donation Made Easy
PrayOS, a faith-based organization, wanted to help people share prayers and support their community in a secure, modern way. Traditional methods lacked accessibility and personalization. Linkitsoft developed a kiosk system where users can submit prayers, make donations, and receive guidance from religious leaders. Built on AWS for reliability and security, the solution strengthened community connections, improved transparency, and made spiritual engagement more accessible and meaningful for everyone.
Photobrick - Photo Recreation Kiosk Application
Photobrick, a personalized gift brand, wanted to make memory preservation more interactive and lasting. Traditional photo printing lacked engagement and customization. Linkitsoft developed an interactive kiosk system that lets users upload photos via a QR-linked web app, preview designs in real time, and complete secure contactless payments. This seamless experience enhanced customer engagement, streamlined operations, and helped Photobrick deliver a creative, modern, and personalized way to capture meaningful memories.
COLBR - Secure Investing for everyday
COLBR, a digital investment platform, faced challenges with complex onboarding and scattered client-advisor communication. Linkitsoft built a secure web platform with dedicated portals for customers and advisors, enabling easy document uploads, validation, meeting scheduling, and progress tracking. By centralizing everything into one streamlined system, the solution reduced delays, eliminated manual errors, and made financial management simpler, faster, and more transparent for both customers and advisors.
Noomee Case Study - E-commerce Mobile app
Noomee, an Italian e-commerce startup, wanted to simplify online shopping as users faced slow checkouts and poor product search experiences. Linkitsoft built a cross-platform mobile app with a secure, minimal-step payment process and an advanced image-based search feature. With organized product categories and a clean interface, the app made shopping faster, safer, and more intuitive, enhancing user satisfaction and confidence in online purchasing.
Jood - Donation Kiosk Application
Jood, a digital donation platform in Saudi Arabia, wanted to make charitable giving easier, faster, and more transparent. Donors previously faced difficulty tracking contributions and trusting where funds went. Linkitsoft built a bilingual, secure kiosk and web system with real-time tracking, encrypted payments, and franchise management. The platform unified charities under one network, ensured instant transfers, and transformed donations into a seamless, trustworthy, and accessible experience for everyone.
Texas Haunters Convention - Badge Printing Kiosk
Texas Haunters Convention needed a faster way to handle event check-ins as manual badge printing caused long lines and delays. Linkitsoft developed a custom self-service kiosk connected to the registration database, allowing attendees to scan QR codes or search by email to print badges instantly. The system improved efficiency, reduced staff workload, and delivered a smooth, professional, and hassle-free check-in experience for thousands of event participants.
Vendy - Vending Machine Application
Vendy, a smart vending software company, faced challenges with outdated cash-based machines that lacked safety and real-time management. Linkitsoft developed a contactless vending platform that allowed users to scan QR codes, browse products, and pay digitally. The solution included real-time inventory tracking, secure payments, and a centralized dashboard for retailers. This innovation modernized vending operations, improved hygiene, and delivered a faster, more reliable shopping experience for users.
Xavier College - Self-Service Attendance Kiosk
Xavier College in Australia needed a faster and more reliable system for recording student late arrivals as manual check-ins were slow and error-prone. Linkitsoft developed a self-service attendance kiosk integrated with Microsoft Dynamics CRM. Students can scan their ID, take a photo for verification, and print a confirmation slip instantly. The solution automated recordkeeping, reduced administrative workload, and improved accuracy, creating a seamless and efficient check-in process.
Beauty Lab - Custom Digital Booking System
Beauty Lab, a modern salon, struggled with a disorganized booking and payment process that frustrated clients and caused scheduling delays. Linkitsoft developed a unified digital system integrating online booking, a self-check-in kiosk, and a specialist app. The platform enabled real time scheduling, NFC-enabled payments, and seamless synchronization across all devices. This solution simplified operations, improved customer satisfaction, and turned salon management into a smooth, modern, and efficient experience.
Johor Environmental System - Sustainability-Focused Mobile App
Johor Environmental System is a sustainability-focused mobile app developed by Linkitsoft. It empowers the Johorians in their eco-conscious journey. The client’s complaint? Environmental problems. So we built a platform that’s packed with tips, resources, and tools. It helps users reduce waste, save energy, and discover eco-friendly products. We made a solution designed to promote sustainable living while supporting local green initiatives.
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We thrive on accelerating the path to disruption and implementing agile methodologies to design, build, deliver, and scale digital solutions. Our future-proof, growth-centric tech has earned us notable awards and recognition across industries and regions.
Clients We Have Worked With
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Why should you opt for a Visitor management system?
By demanding digital registration, the best visitor management software will protect your business from any security risks. It also protects employees with security protocols. Here are some top benefits of installing a visitor management system.
Operations at a Global Scale
You can monitor locations, deploy to new sites, and standardize your operations with the use of centralized visitor management. Deliver consistently outstanding first impressions across all locations while enhancing the experience of each guest.
Make Your Brand Stand Out
Linkitsoft makes it simple to bring your brand experience to life in your lobby after all the hard work you put into creating it. Display your company’s branding on all visitor emails, visitor badges, and the tablet at your front desk to improve the visitor experience.
Simplify Approvals and Rejections
Establish clear requirements for visitors to fulfill to gain access to your area. Select the level of access you want them to have to the building in the software, and we’ll provide them access to your area with the permissions.
Impress Visitors
Give your visitors a new, pleasant first impression by upgrading your front desk with a present-day digital visitor management system. From the minute visitors are invited, get the visitor’s experience right. Wow, guests with personalized branding, a stylish iPad or touchless sign-in, and all the amenities they require for a wonderful visit.
Maintain Workplace Safety
You should always be aware of who is present when they are there and why because your front desk is your first line of defense against unauthorized undesirable guests. You can ensure everyone’s safety within your office by only allowing approved and healthy visitors using a secure visitor control system. The comprehensive visitor management system will keep your workplace platform safe and secure.
Time for Your Group
Printing and filing paper documents, making badges by hand, or finding personnel when guests arrive are no longer necessary. Send information automatically, check or sign documents beforehand, and notify hosts when guests come. The Swipedon visitor management solution and software from Envoy is said to reduce the time for teams by 96% of clients. That’s because Envoy makes it easy for visitors and staff to keep track of visitor data.
Checklist for Visitor Management
There are numerous tourist management programs available. Additionally, while they all carry out the fundamental duty of checking in guests, they vary in the features and capabilities they offer. Based on the feedback from our consumers, these are seven of the most important features you need in your self-service kiosk to streamline visitor check-in process:
Two-way Communication
Your employees are not the only ones who receive visitor management system messages. They can also return messages to visitors. Consider the following scenario: a worker is late for a client meeting. Once the client checks in, the staff can swiftly send a letter back to the iPad informing them that they will be there shortly.
Message Forwarding
There are instances when a visitor’s main contact is unavailable. In case a visitor contact is unavailable, someone else may receive a notification. Additionally, a third person can be informed if the secondary contact is unavailable (perhaps because they are out to lunch together). You won’t leave any visitors waiting with the limitless possibilities for backup notifications.
Notifications via Multiple Channels
The modern visitor management system automatically notifies the person a visitor is coming to see when they arrive at the workplace. The system sends host notifications through email, text message, or Slack using the receptionist for iPad app. This enables each contact inside your business to select their preferred notification channel or channels.
Digital Visitor Log
Let’s face it: nobody ever reviews the paper visitor logs or spends the time entering the information into a spreadsheet. However, businesses employ digital visitor logs for a variety of objectives, including exporting lists of attendees to specific events and tracking visitors for security reasons. For instance, Vault Fitness uses its visitor record to make invoicing easier. Some people use it to keep track of pickups and deliveries.
Badge Printing
One of the most frequently searched-for features is to print ID badges. Visitor badges increase security by allowing you to identify quickly who is in your office. Some of our clients go a step further and print visitor badges for different categories of visitors.
NDAs and other Legal Agreements
Non-disclosure agreements and other legal agreements are being requested by more and more employers from potential employees, business partners, and coworkers. This is complicated further by the fact that various guests frequently need to sign various agreements. It is very time and hassle-efficient to streamline the paperwork and complete the signature swiftly up front.
Customized check-in process
There are probably several kinds of visitors who come to your establishment; not all of them require a different check-in procedure. For instance, you might wish to record the name, business, email address, and phone number of a general visitor. A contract and a badge may also be required of them. However, if a courier is delivering a paper, you likely only need to know their name and employer. You can tailor the reception experience to each visitor by using a personalized check-in process.
Automate And Streamline Visitor Experience With Linkitsoft
A powerful visitor management system is a comprehensive way to create a remarkable guest experience. Our visitor management solution gives you the real-time visibility and capabilities you need to use real-time data in context to help you make better business decisions. In this manner, even the most difficult workplace problems can be easily resolved.
Linkitsoft provides a user-friendly interface that is appealing and will make a great first impression on your guests. Our strategy is a technological advancement designed to increase corporate productivity with a highly configurable workflow matching your brand and reception needs exactly. Â
Regardless of an organization’s size, kind of facility, location, or industry, Linkitsoft’s leading visitor management system is a complete way to ensure that visitors have a wonderful experience while adhering to company standards. More than just gathering names is possible with our program and an extremely customizable interface!
Why Choose Linkitsoft's Visitor Management Solution?
Linkitsoft’s software solution is a ground-breaking collection of technologies that improve physical and data security, maintain internal and regulatory compliance, and offer legal paperwork, ID cards, badges, and keycards, in addition to visitor activity tracking at a basic level. Â
Today’s best practices in visitor management are built on Linkitsoft’s innovative software. In the business realm, our no-touch guest check-in feature continues to be revolutionary. Additionally, we are the go-to option for visitor management because of our extensive integration and compatibility choices, which allows you to access control over crucial data that will help you build your brand and make wiser business decisions.
The visitor management system helps automate visitor registration and visitor screening and keeps track of every visitor information. By using your visitor management app of the contactless visitor management system, you can see visitor details on the go. More so, the sign in app of the customizable visitor management software is used by enterprise owners to manage visitor access.Â
This way, you can set a visitor policy and have control of visitor access in real-time. Our cloud-based visitor management solution is compliant with all kiosks. Linkitsoft also provides visitor management system solutions for K-12 schools, much like the SchoolPass visitor or delivery software.
