Best Visitor Management System
The visitor management system is a computerized system used by businesses to register and track each visitor entering their facility. It is called visitor management software. A visitor management system’s effectiveness, security, and personalization improve the entire visitor experience. A visitor management system monitors who enters and exits your business. You can keep track of who a visitor is, what type of visitor they are when they arrive, and how frequently they come by. More so, visitor management helps you keep track of whatever the visit reason for the visitor may be. You can capture, save, and export visitor data for audits besides gathering all the information you require beforehand. Companies are switching from the traditional paper and pen sign-in sheet to a digital visitor management system, which may help them accomplish much more than they come to understand the value of visitor management systems. A visitor management system automates laborious, manual activities for your front desk and security employees, reducing their workload. This enables you to devote more time and effort to giving everyone on-site a fantastic workplace experience. With the top visitor management software, you can easily free up your staff.
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How does a Visitor management system work?
A digital visitor management system has the advantage of improving office efficiency and saving your team time. Adopting a visitor management system will streamline and automate your visitor sign-in procedure for both your visitors and your front desk administrators. However, in case of emergency, the visitor management needs an operator to manage the evacuation of staff and visitors.
A Visitor management system functions:
Welcome Your Guest
Your guest management system will send you the information you need through email and notification. This could include a map of your place of employment, a link to provide health verification information, or a list of specific location safety needs.
When a visitor arrives, they sign in
They can accomplish this on a tablet at your front desk or on an app on their phone using the QR code. They submit their name and contact information, take a picture, and sign documents when they arrive.
Greet your visitor
Awkward meeting room interactions are a thing of the past because the employee knows whom to greet in the foyer.
Covert security operations take place in the background
Your visitor management system will check visitors against block lists, watch lists, and incorrect IDs to ensure that everyone on site is allowed. It will also screen visitors, keep track of different visitor types, and connect to the enterprise’s physical security system.
The hosts are informed about their visitors
The visitor management system automatically alerts the employees about the visitor's arrival. This way, employees no longer need a person to inform them that their guest has arrived. That is because the touchless visitor management system will do it for them in real time.
Foodosti - Food Delivery Application
Foodosti is a food delivery startup in Kentucky that wanted to give restaurants and customers an inexpensive and smarter alternative to expensive apps like DoorDash and Uber Eats. We helped turn their idea into a real app with a driver bidding system, where riders set their own delivery prices. The app launched in Lexington, Kentucky, and quickly became a hit with both customers and delivery drivers.
Mr. Cod (Order Wave – Self-Ordering Kiosk)
Mr. Cod is an excellent restaurant that first made its debut in the UK in 1979. Its specialty can be found in its British-style fish and chips and American-style fried chicken. Due to providing affordable packages and awesome taste, they had a lot of people visiting their restaurant daily, making it harder to remember orders and keep track of daily taxes. This is where Linkitsoft stepped in and successfully made all of this much easier and quicker with Order Wave.
BVEND - Smart Vending Machine Application
BVEND is an innovative vending machine operator delivering self-service retail solutions for teenagers. With a special focus on schools, BVEND has quickly become a favorite among students by making snacks and drinks more fun and accessible. When they were starting, there were some gaps; BVEND wanted to create a secure, cashless environment where students could make purchases using preloaded ID cards topped up by their parents. Due to this unique system, BVEND realized that the general kind of software wouldn’t work for them. They required a custom-built system. That’s where we came in and helped them build a centralized platform.
DONUT TRAP - Smart Donut Vending Application
Donut Trap is a lovely and proud donut, ice cream, and coffee business. Whenever their customers have a craving, they’re always there to satisfy their sweet tooth! Thanks to their delicious treats, Donut Trap was already up and running. However, the owner wanted to do more: this was automating their business. This way, they would be able to keep track of their sales and inventory better than they can manually. This is exactly where Linkitsoft helped!
JTI - Modern Tourism Application
JTI is a tourism initiative that wanted to make travel easier for both locals and international visitors. They noticed that tourists often had to jump between many apps and websites to book hotels, find attractions, arrange transportation, or get personal recommendations. This created confusion and wasted time. We worked with JTI to build a single mobile app that brings everything together. Be it hotel bookings, attractions, transport, and tailored suggestions. The JTI app was created to make trip planning simple, support local businesses, and improve the overall travel experience for Malaysian tourists.
Uvendtech - Smart User Centric Vending App
UvendTech, a vending machine operator in Malaysia, had recently upgraded to a new fleet of smart vending machines. However, the pre-installed software created multiple challenges: it was rigid, didn’t support local payment methods, made daily operations difficult, and lacked smooth backend integrations for easy management.We developed custom vending software to address all these gaps. Our team added local payment options, streamlined backend integrations, and simple management tools. This turned the machines into a user-friendly platform that was easy to operate, efficient, and ready to scale.
Showdrop - Custom Vending Software
Showdrop brings a new product sampling method to people. It does so with smart vending machines placed in busy grocery stores. Instead of awkward handouts or random freebies, shoppers can simply walk up, tap the screen, and grab a free sample on the spot. We helped turn this vision into reality with vending software that powers the entire experience. Now, shoppers get uninterrupted product samples, and brands finally have the tools to measure the impact and engagement without the old “guessing” method.
PrayOS Kiosk App - Donation Made Easy
PrayOS is a business that helps individuals and religious organizations stay connected in meaningful ways. People were facing challenges in expressing their prayers and supporting their community. This is where the client decided to use tech to help people feel connected to their faith. We worked with PrayOS to create a kiosk system that would allow people to submit prayers for both the living and the deceased. They’re easily able to make donations and receive support from their leaders. The kiosk is powered by AWS, ensuring reliability and top-tier security.
Photobrick - Photo Recreation Kiosk Application
Photobrick helps people preserve their memories in a unique and creative way. Many struggle to find lasting methods to capture their life journey and emotions, which is why Photobrick introduced a clever design approach to turn photos into personalized bricks that tell expressive stories. We worked with Photobrick to establish a custom process where specialist designers design every image for top quality. Customers receive a preview for approval before production, ensuring complete satisfaction. Photobrick delivers memorable experiences backed by strong customer support and feedback.
COLBR - Secure Investing for everyday
COLBR is the first global, 100% digital investment platform business that helps customers and financial advisors manage their wealth more smoothly. With COLBR, individuals gain access to exclusive investment opportunities. This ranges from life insurance and private equity to real estate and retirement plans. We worked with COLBR to design a system that would fix complicated approval steps. Linkitsoft designed two portals: one for customers and one for admins. This way, customers get a clear path to complete their onboarding, while advisors can validate information, manage profiles, and keep everything moving without delays.
Noomee Case Study - E-commerce Mobile app
Noomee is a cross-platform e-commerce app. It’s built for a client in Italy who wanted to simplify the online shopping experience. Customers were struggling with complex checkout flows and the lack of intuitive product search options. The client’s initial idea was to create a solution that made buying online safer and more convenient. So Linkitsoft’s experts collaborated with the client to develop a mobile app. It integrated a secure payment gateway with minimal steps and additional unique features, giving shoppers confidence and ease at checkout.
Jood - Donation Kiosk Application
Jood is a custom donation kiosk app built by Linkitsoft. It makes the donation process a whole lot easier. Many organizations struggle with tracking, managing, and collecting donations effectively. Our client wanted to build a platform that solves that. We built Jood. It solves this by offering an intuitive, secure platform that guarantees transparency and ease of use. This helps the client keep proper records with less hassle and more impact.
Texas Haunters Convention - Badge Printing Kiosk
Texas Haunters Convention wanted a quick and easy way to print badges for attendees without long lines or manual work. They needed a self-service system that could handle thousands of registrations smoothly and reduce staff effort at the check-in desk. We built a custom badge printing kiosk software that lets attendees check in and print their badges instantly using a touchscreen system. The solution worked perfectly at the event, cutting down waiting time and giving visitors a smooth and professional check-in experience.
Vendy - Vending Machine Application
Vendy is a modern, smart vending software that lets users make quick, contactless purchases directly from their smartphones. By scanning a QR code, customers can browse products, pay digitally, and instantly receive their selected items. It works without cash. It’s designed to make everyday buying effortless and hygienic, offering real-time updates and secure payments. This gives a smooth user experience that keeps their vending machines relevant and reliable in today’s digital world.
Xavier College - Self-Service Attendance Kiosk
Vendy is a modern, smart vending software that lets users make quick, contactless purchases directly from their smartphones. By scanning a QR code, customers can browse products, pay digitally, and instantly receive their selected items. It works without cash. It’s designed to make everyday buying effortless and hygienic, offering real-time updates and secure payments. This gives a smooth user experience that keeps their vending machines relevant and reliable in today’s digital world.
Johor Environmental System - Sustainability-Focused Mobile App
Johor Environmental System is a sustainability-focused mobile app developed by Linkitsoft. It empowers the Johorians in their eco-conscious journey. The client’s complaint? Environmental problems. So we built a platform that’s packed with tips, resources, and tools. It helps users reduce waste, save energy, and discover eco-friendly products. We made a solution designed to promote sustainable living while supporting local green initiatives.
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Clients We Have Worked With
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Why should you opt for a Visitor management system?
By demanding digital registration, the best visitor management software will protect your business from any security risks. It also protects employees with security protocols. Here are some top benefits of installing a visitor management system.
Operations at a Global Scale
You can monitor locations, deploy to new sites, and standardize your operations with the use of centralized visitor management. Deliver consistently outstanding first impressions across all locations while enhancing the experience of each guest.
Make Your Brand Stand Out
Linkitsoft makes it simple to bring your brand experience to life in your lobby after all the hard work you put into creating it. Display your company’s branding on all visitor emails, visitor badges, and the tablet at your front desk to improve the visitor experience.
Simplify Approvals and Rejections
Establish clear requirements for visitors to fulfill to gain access to your area. Select the level of access you want them to have to the building in the software, and we’ll provide them access to your area with the permissions.
Impress Visitors
Give your visitors a new, pleasant first impression by upgrading your front desk with a present-day digital visitor management system. From the minute visitors are invited, get the visitor’s experience right. Wow, guests with personalized branding, a stylish iPad or touchless sign-in, and all the amenities they require for a wonderful visit.
Maintain Workplace Safety
You should always be aware of who is present when they are there and why because your front desk is your first line of defense against unauthorized undesirable guests. You can ensure everyone’s safety within your office by only allowing approved and healthy visitors using a secure visitor control system. The comprehensive visitor management system will keep your workplace platform safe and secure.
Time for Your Group
Printing and filing paper documents, making badges by hand, or finding personnel when guests arrive are no longer necessary. Send information automatically, check or sign documents beforehand, and notify hosts when guests come. The Swipedon visitor management solution and software from Envoy is said to reduce the time for teams by 96% of clients. That’s because Envoy makes it easy for visitors and staff to keep track of visitor data.
Checklist for Visitor Management
There are numerous tourist management programs available. Additionally, while they all carry out the fundamental duty of checking in guests, they vary in the features and capabilities they offer. Based on the feedback from our consumers, these are seven of the most important features you need in your self-service kiosk to streamline visitor check-in process:
Two-way Communication
Your employees are not the only ones who receive visitor management system messages. They can also return messages to visitors. Consider the following scenario: a worker is late for a client meeting. Once the client checks in, the staff can swiftly send a letter back to the iPad informing them that they will be there shortly.
Message Forwarding
There are instances when a visitor’s main contact is unavailable. In case a visitor contact is unavailable, someone else may receive a notification. Additionally, a third person can be informed if the secondary contact is unavailable (perhaps because they are out to lunch together). You won’t leave any visitors waiting with the limitless possibilities for backup notifications.
Notifications via Multiple Channels
The modern visitor management system automatically notifies the person a visitor is coming to see when they arrive at the workplace. The system sends host notifications through email, text message, or Slack using the receptionist for iPad app. This enables each contact inside your business to select their preferred notification channel or channels.
Digital Visitor Log
Let’s face it: nobody ever reviews the paper visitor logs or spends the time entering the information into a spreadsheet. However, businesses employ digital visitor logs for a variety of objectives, including exporting lists of attendees to specific events and tracking visitors for security reasons. For instance, Vault Fitness uses its visitor record to make invoicing easier. Some people use it to keep track of pickups and deliveries.
Badge Printing
One of the most frequently searched-for features is to print ID badges. Visitor badges increase security by allowing you to identify quickly who is in your office. Some of our clients go a step further and print visitor badges for different categories of visitors.
NDAs and other Legal Agreements
Non-disclosure agreements and other legal agreements are being requested by more and more employers from potential employees, business partners, and coworkers. This is complicated further by the fact that various guests frequently need to sign various agreements. It is very time and hassle-efficient to streamline the paperwork and complete the signature swiftly up front.
Customized check-in process
There are probably several kinds of visitors who come to your establishment; not all of them require a different check-in procedure. For instance, you might wish to record the name, business, email address, and phone number of a general visitor. A contract and a badge may also be required of them. However, if a courier is delivering a paper, you likely only need to know their name and employer. You can tailor the reception experience to each visitor by using a personalized check-in process.
Automate And Streamline Visitor Experience With Linkitsoft
A powerful visitor management system is a comprehensive way to create a remarkable guest experience. Our visitor management solution gives you the real-time visibility and capabilities you need to use real-time data in context to help you make better business decisions. In this manner, even the most difficult workplace problems can be easily resolved.
Linkitsoft provides a user-friendly interface that is appealing and will make a great first impression on your guests. Our strategy is a technological advancement designed to increase corporate productivity with a highly configurable workflow matching your brand and reception needs exactly.
Regardless of an organization’s size, kind of facility, location, or industry, Linkitsoft’s leading visitor management system is a complete way to ensure that visitors have a wonderful experience while adhering to company standards. More than just gathering names is possible with our program and an extremely customizable interface!
Why Choose Linkitsoft's Visitor Management Solution?
Linkitsoft’s software solution is a ground-breaking collection of technologies that improve physical and data security, maintain internal and regulatory compliance, and offer legal paperwork, ID cards, badges, and keycards, in addition to visitor activity tracking at a basic level.
Today’s best practices in visitor management are built on Linkitsoft’s innovative software. In the business realm, our no-touch guest check-in feature continues to be revolutionary. Additionally, we are the go-to option for visitor management because of our extensive integration and compatibility choices, which allows you to access control over crucial data that will help you build your brand and make wiser business decisions.
The visitor management system helps automate visitor registration and visitor screening and keeps track of every visitor information. By using your visitor management app of the contactless visitor management system, you can see visitor details on the go. More so, the sign in app of the customizable visitor management software is used by enterprise owners to manage visitor access.
This way, you can set a visitor policy and have control of visitor access in real-time. Our cloud-based visitor management solution is compliant with all kiosks. Linkitsoft also provides visitor management system solutions for K-12 schools, much like the SchoolPass visitor or delivery software.
